Accounts Payable & Receivable

Payables and receivables take more of your finance team's week than they should.

Arcovo builds AI employees that process vendor invoices, follow up on overdue accounts, and keep both sides of your ledger current. Your finance team reviews and approves.

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pain points

Your vendor invoices arrive in a variety of formats but your AP tools need a standard import.

Your vendor invoices come as photos from field crews, Excel spreadsheets from suppliers, email bodies with line items, and the occasional clean PDF through a portal. Getting all of that into your system is step one. Step two is coding each line to the right project, department, and GL account, which requires understanding the work and how your contracts are structured.

pain points

Not every overdue account deserves the same follow-up.

A $500 transactional invoice and a $50,000 strategic account are both overdue, but the right follow-up looks completely different. Your collections software sends the same reminder to both because it doesn't know the relationship context. Your CRM knows the strategic account just filed support tickets and your sales team knows they're mid-renegotiation, but your AR system doesn't see any of that.

pain points

When both sides of your ledger are current, your cash position stops being a guess.

Your CFO needs to know what's committed on the payables side and what's expected on the receivables side to make real decisions about hiring, investment, and operations. When invoices take a week to hit your books and collections are running behind, the cash forecast is working from stale data.

How It Works

Every solution follows the same logic.

Every Arcovo solution follows a simple logic. Something triggers it, your AI employee does the work, and a human reviews before anything goes out. Same shape, every time.

Trigger

Something hits the ledger

A vendor invoice arrives by email, portal, or text. A customer invoice crosses its due date. A payment fails or a dispute gets flagged. Any of those can be a trigger, and your AI employee starts processing on both sides of the ledger.

AI Action

They process both sides

On payables, your AI employee captures invoices in any format, codes each line to your GL, and reconciles against the PO. On receivables, they pull customer context from your CRM, identify blockers, and draft follow-up calibrated to the relationship.

Outcome

Your finance team approves

Invoices arrive captured, coded, and reconciled. Overdue accounts have context-aware outreach ready to review. Your finance team spends their time on approvals, exceptions, and forecasting instead of data entry and manual follow-up.

Real Results

AP stops being data entry

One Arcovo client, a retail operation, had someone spending two to three hours daily on 40 to 50 vendor invoices across Google Drive, Excel, and QuickBooks. Now their AI employee captures, codes, and routes approvals automatically.

Collections that protect deals

Your biggest client gets a personal, context-aware message about their overdue invoice while transactional accounts get systematic outreach matched to their volume. Both segments get the right treatment without the tension a one-size approach creates.

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Let's Compare

What changes when both sides of the ledger run?

With Arcovo

AI Solution

Without Arcovo

Invoice Capture

Every format, every channel

Only clean PDFs in the portal

GL Coding

Auto-coded by project and department

Manual, one invoice at a time

Collections

Calibrated to each relationship

Same template for every account

Cash Visibility

Both sides current, every day

Depends on what got entered last week

Team Focus

Approvals, exceptions, forecasting

Data entry and follow-up emails

Payables and receivables take more of your finance team's week than they should.

Your vendor invoices arrive in a variety of formats but your AP tools need a standard import.

Not every overdue account deserves the same follow-up.

When both sides of your ledger are current, your cash position stops being a guess.

We finally have the bandwidth to pursue every grant we qualify for.

Every solution follows the same logic.

Something hits the ledger

They process both sides

Your finance team approves

AP stops being data entry

Collections that protect deals

Since we've signed up with Arcovo, our business has changed dramatically.

What changes when both sides of the ledger run?

With Arcovo

Without Arcovo

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